From label printers to telephones to multifunction printers, having the right office equipment is crucial to keeping a busy law office running smoothly and efficiently. We’ve put together a checklist to help you make sure you haven’t missed out on a gadget that can benefit your office.
Label printers allow you to create cost-effective labels for envelopes, packages, file folders and more. Labels are professional looking and easier to read than hand printed addresses. With a label printer that has wireless networking, you can print up to 110 standard address labels per minute from an address list on your computer. The brother QL- 820NWB even prints postage, graphics and barcodes, and saves you money because no ink or toner are needed.
A multi-line phone system that supports numerous extensions will ensure that the attorneys in your office don’t miss any important client calls. We recommend the at&t Syn248™. It supports up to 24 extensions and doesn’t come with the cost or hassle of traditional PBXs. It has plug-and-talk technology and integrates with existing network without special wiring.
Instead of purchasing or leasing separate copy machines, printers, scanners and fax machines, there is one machine that does it all – a multifunction printer (MFP). MFPs are designed to lower your costs and increase your productivity, efficiency and security.
We are proud to offer Kyocera MFPs. Kyocera is known for their long-life technology and superior performance, as well as their commitment to keeping the future green. Kyocera MFPs can scan a document and send it as an email, scan a document for editing, save documents to the cloud and more.
And Don’t Forget
Having a postage scale with connectivity via USB cable to a PC or Mac® allows you to use online mailing and shipping software so you don’t have to send an employee to the post office. You can save time and money with a Dymo M25 Digital USB Postal Scale. This is a great machine for busy law firms that have to mail briefs and other documents or items that weigh a lot because it weighs up to 25 pounds.
Any busy attorney would benefit from having a digital recorder to record notes while he or she is on the move. One with speech recognition software will even turn speech into an editable text file. Our pick is the Philips Voice Tracer 2710 Digital Recorder with Speech Recognition Software. It has two built-in stereo microphones that are designed to deliver clear voice recordings and reduce background noise. It also has voice-activated recording for the convenience of hands-free recording.
Want to learn more about office equipment for your busy law firm? Our equipment experts are always happy to help. Contact us anytime.