Local Church Upgraded Their Copiers & Cut Their Costs in Half [Case Study]

First Congregational Church – Roscommon

The Situation

First Congregational Church of Roscommon was producing approximately 3,500 black and white documents per month. They had two stand-alone printers and a failing 13-year-old copier that was hooked up only to copy, not print.

The church staff knew that using the printers to produce black and white documents was expensive because of the high cost of ink, so they would print each document on the printer and then make the number of copies they needed on the copier in order to save money.

Occasionally, the church secretary would print flyers in color on her home printer so the church would not incur the cost but could have some catchier documents.

The Challenge

The church wanted to be able to produce professional looking bulletins, flyers and other documents in-house with one machine that could do it all: print, copy and scan. They were also interested in color printing capabilities but were concerned that the price would be out of their reach.

Additionally, without an IT staff, they would need help setting up the copier and training the staff to use the copier and all of its features to make their investment worthwhile.

The Solution

Our team of copier specialists performed a site survey and cost analysis at First Congregational Church of Roscommon. After listening to the church’s needs and preferences, we then presented them with two black and white machine options and one full color machine option believing that these would be the best machines to fit their needs and keep them within budget.

DBS also recommended a cost-saving Full Service Maintenance Agreement, (FSMA) which includes all black and color toner at 100% supply yield. The FSMA also includes all scheduled and un-scheduled service calls, (by certified technicians), all travel charges, phone support, and all parts and labor.

The Result & Benefits

After a finance committee meeting and a vote in front of the congregation for approval, the church elected to go with the color copier, a Kyocera TASKalfa 2551ci and a FSMA.

The new full-color copier allows the church to copy, scan and print so they can create professional looking documents on various sizes and thicknesses of paper in full color or black and white.

The FSMA eliminated the need for the church to hire IT consultants, and DBS’s certified copier technicians installed the copier and taught the staff about all of its features and operational procedures at no cost.

With the FSMA, printing black and white documents costs the church less than 1 cent per page, half the price they paid with their previous copier. And full color documents cost only 5.45 cents per page compared to the secretary’s previous cost of 20 cents per page on her home printer.

In sum, First Congregational Church of Roscommon is now able to cover all of their printing needs in-house and save 50% on black and white printing and almost 75% on color printing.